MHEC VA Catalog Review Details

last revised 02/28/24 at 8:12 am

MHEC VA Catalog Review

This packet is required for the submission of any new program requests, modifications, program schedules, updating school calendars and/or deletions to your existing VA WEAMS Program Inventory. All requests for institution and program approval must be submitted to the SAA.


Federal regulations require that a school and/or training establishment wishing to continue participation in VA education benefit programs provide one (1) copy of a catalog or bulletin of every new published catalog or at least every 24 months (whichever comes first) to the SAA to maintain approval. [38 CFR 21.4253(d) and 21.4252(b)].

It is the institution’s responsibility to ensure all information provided within this submission has all current local, industry and/or federal approvals. If applicable, ensure that the programs and requested changes have been approved by the Maryland Higher Education Commission (MHEC). Please notify the necessary departments at your institution of any discrepancies between MHEC’s approval and the catalog. Failure to provide complete and compliant documentation could result in suspension of the institution’s VA approval.

  • Approval Time

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    Completion Time

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Review the steps - read carefully

  1. This application is only for Institutions of Higher Learning (IHL), and Non-College Degree (NCD) facilities currently approved for Veterans Affairs Education Benefits.

  2. Please complete all parts of the application and upload all required supplemental documentation.

  3. If you have questions about your application submission, please contact us at

  4. All documents should be submitted in searchable PDF format. Website links will not be accepted.

  5. All documents should be saved as an individual file. Do not submit the entire packet as one document.

  6. Each document should be named using the VA mandated naming convention FYxxxx-facility code-document name. Example: FY24-12345678-Academic Catalog.

  7. Academic calendars and class schedules can be provided as an attachment.

Resources and Links

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What Happens After Submission

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  1. Your submission will be reviewed by the State Approving Agency staff for a completeness check within 10 days.

  2. If items are determined to be missing, it will be returned to you to submit additional documentation. Note: Failure to submit additional documentation within a reasonable timeframe determined by the SAA may result in your application being discarded.

  3. Once your application has been determined to be complete, it will be assigned to a Veterans Affairs Analyst. The review of applications are completed within 39 calendar days.

  4. It is possible during this 39 calendar day review, you may be contacted for additional information. Note: Additional requests for information may extend the review time of your application outside of 39 calendar days.

  5. Upon a full review of your application, you will receive an approval or denial decision upon which a letter will be sent to you.


Who issues the Form?

Maryland Higher Education Commission Division of Veterans Affairs and State Approving Agency

Contact Information

Everette Jackson Jr., Associate Director of Veterans Affairs


Tel: (410) 767-3300 / Fax: (410) 332-0270

Work hours: